Website Terms and Conditions
Email Guidelines for Rotarians
- Email pertaining to Rotary should contain “Rotary” in the subject line.
- All Rotary Email should contain a signature block that includes the name of the person sending the Email and the sender’s title or committee designation (if any).
- No Rotarian should be added to an “e-groups” or other type of bulk mailing list without that person’s permission; excepting mailing lists specifically established for RI Directors, Trustees, and Officers (including, but not limited to District Governors, District Governors Elect, District Governors Nominee), as well as RI Committee members, RI Task Force Chairmen and Coordinators, DICOs, CICOs, and Club President.
- By virtue of having accepted the duties and responsibilities of their positions, Rotarians included in the “exception” list in Guideline #3 shall be presumed to have given permission to receive Email pertaining to their positions.
- There should be no presumption of delivery of Email, unless the Email is acknowledged by the recipient.
- E-groups and other bulk mailing lists shall not be used for expressing political views or for the distribution of “spam,” such as jokes and the like.
- All policies and procedures contained in the Rotary International Manual of Procedure pertaining to circularization shall be applicable to all Email communication.
- E-mail lists shall not be published in any form that is available to the public. Websites containing mailing lists or individual e-mail addresses (other than the e-mail addresses of the webmasters) should be password protected. Such passwords should not be distributed to non-Rotarians.
- All users of e-mail should be encouraged to maintain an up-to-date version of viruschecking software on their computers.
- Whenever possible, attachments to e-mails should be avoided. Copy and paste information into the body of the email. If an attachment is absolutely necessary, the attachment should be scanned to ensure that it is virus free before it is sent.
- Brevity in email messages is encouraged. No Forwarding of email without consent.
Rotary Means Business encourages your comments and user-generated content. RMB, however, expects that participants treat each other with respect. Failure to follow RMB's user-generated content terms and conditions of use* could lead to comments being removed or the poster/writer of the comments being removed or blocked from the online group, channel, or page.
A comment should not:
- Use inappropriate or offensive language
- Include an attack or disparaging remark
- Be unrelated to the original story or thread of conversation
- Be excessively long
- Make accusations
When posting a comment or when a participant grants RMB permission to display user content -- such as audio, video, or photos -- it is the participants/user's responsibility to assure that the work is original and does not violate another’s rights, including copyright, trademark, privacy or publicity rights. RMB will remove any user content at the request of a copyright or trademark owner.
Furthermore, by posting content or granting RMB permission to use content, a participant is giving RMB the right to display such content on http://rmbfellowship.wpengine.com/ and in affiliated RMB publications and to distribute and use such content for promotional and marketing purposes.
The RMB website may contain links to third party websites that are not owned or controlled by RMB. RMB has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third party websites. Participant’s use of any third-party website is at her/his own risk.
Rotary Means Business reserves the right to modify this policy at any time.
The Object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and, in particular, to encourage and foster:
FIRST—The development of acquaintance as an opportunity for service;
SECOND—High ethical standards in business and professions, the recognition of the worthiness of all useful occupations, and the dignifying of each Rotarian's occupation as an opportunity to serve society;
THIRD—The application of the ideal of service in each Rotarian's personal, business, and community life;
FOURTH—The advancement of international understanding, goodwill, and peace through a world fellowship of business and professional persons united in the ideal of service.
The mission of Rotary International , a worldwide association of Rotary clubs, is to provide service to others, promote high ethical standards, and advance world understanding , goodwill, and peace through its fellowship of business, professional, and community leaders.
The Secretariat of Rotary International and The Rotary Foundation (henceforth referred to as the “Secretariat”) is committed to four core privacy principles. We believe strongly that adherence to these principles of fair information practices is essential to our goal of maintaining trust with our member clubs, Rotarians and other individuals.
The Secretariat supports approximately 1.2 million Rotarians in over 200 countries and geographical areas. Rotary International is organized at the club, district and international levels to carry out its program of service. As part of its efforts to assist clubs and districts and facilitate communication with Rotarians and individuals about Rotary, the Secretariat collects sensitive and personal information.
Applying our commitment to fair information practices means that the Secretariat adheres to the following principles to protect data.
1. We Will Only Collect And Use Information For Core Business Purposes: Individual privacy is very important, so the Secretariat will only collect and use information needed to offer and fulfill our core business purposes. We will be lawful and fair to the individual whose data we are storing and will retain only what we need to maintain our relationship with them. This means we will not disclose information for an unrelated purpose without the consent of the individual or by authority of law.
2. We Will Strive For Data Quality: The Secretariat’s ability to successfully implement its mission is dependent on maintaining accurate information. We will strive to keep information we hold about Rotarians and other individuals accurate.
3. We Will Be Open About How We Use Data
4. We Will Act With A Sense Of Urgency on Potential Breaches: Accountability for protecting the people we serve is a shared responsibility at the Secretariat. We will promptly investigate and take the necessary measures to ensure that our established privacy protection practices are followed.
The Secretariat believes in the importance of safeguarding information that it collects about its member clubs, Rotarians and other individuals around the world, and has adopted this belief statement and these core privacy principles to reflect its commitment to privacy and data protection. All member clubs, Rotarians and other individuals are encouraged to practice these principles. The Secretariat puts its commitment to privacy protection into action through organizational policies, guidelines and internal procedures that are designed to protect the data of Member Clubs, Rotarians and other Individuals worldwide. In our efforts to ensure that we are acting as conscientious stewards of information, the Secretariat will periodically review its policies to confirm adherence to established practices.
For more information, about the Secretariat’s privacy protection practices contact the RI Privacy Committee at firstname.lastname@example.org .